Privacy in LUMI webpages

Who is responsible for the processing of your personal data?

This “Privacy in LUMI webpages” applies to the LUMI Consortium company that is communicating with you (referred to as “CSC – IT Center for Science” or “we“) and is responsible for the processing of your personal data and other information related to you (such as cookies) and controls how it is used, in accordance with this Notice.

Data processing is based on our legitimate interests or on the performance of a contract.

We process your data to:

• produce and develop our products and services
• fulfil our contractual commitments and obligations
• manage our customer relationships
• organise events
• analyse the customer’s or other data subject’s use of services
  carry out direct marketing, opinion polls, and market surveys
  target content at stakeholders on the electronic channels.

What data do we process?

The register consists of the following data:

• Basic details such as name and contact details such as email address, telephone number, and physical address;
• professional information about users such as home organisation, job title, the data subject’s role as a member of his/her organisation;
• any direct marketing blocks or approvals;
• participant data for events and training and any event-related data such as dietary restrictions

Where do we get your data from?

Your data is acquired primarily from:

• you
• your organisation
• We may collect and update your personal data from publicly available sources only for the purposes described in this privacy policy.

Where do we transfer your data?

We may transfer your data outside of the EU/EEA only in connection with services provided by third parties, for example, to comply with software license agreements.
We ensure that our partners have committed to complying with privacy laws and regulations.

How do we protect the data and how long do we hold it for?

Systems containing personal data can be accessed only by designated employees with their own access credentials. The data is collected into databases that are protected by firewalls, passwords, and other technical measures. The databases and backups of these databases are located in locked facilities.
Storage times of personal data vary, depending on the purpose of their collection.
We regularly assess the need for storing data, taking into account the applicable legislation. We also take reasonable measures to ensure that the personal data is not contradictory to the data processing purposes, out of date, or inaccurate. Where such data is identified, it is either corrected or destroyed without delay.

What are your rights as a data subject?

You have the right to review your data and demand rectification or erasure of inaccurate or false information. You can withdraw any consent you’ve given and prohibit the use of your data for direct marketing.

The data protection authority competent for CSC – IT Center for Science Ltd is the Office of the Data Protection Ombudsman, Postal address: PL 800, 00531 Helsinki, Finland; https://tietosuoja.fi/en/contact-information.

You have the right to complain to the Data Protection Ombudsman.

Use of cookies on this site

When you visit our website, cookies will save information about your stay. Cookies are small text files that are placed on your device. There are two main types of cookies; session cookies and persistent cookies. Session cookies will be removed from your device as soon as you close your browser. Persistent cookies will remain stored until they are deleted or expired.

Cookies are used for measurement and research purposes to determine the type and amount of service used. This way, we can improve the usability as well as identify the most interesting areas of our website. We use Matomo to track visits to improve our website; information cannot be connected to a specific visitor. The cookie information is stored for a maximum of 24 months.

We use cookies for the following purposes:

• Functionality of the site, strictly necessary
• to enable content sharing via social media ( YouTube)

According to the Information Society Code (917/2014), the cookie information collected from this website is used so that it does not violate the privacy of the service user. Cookie Detection is not used to associate a site visitor with personal or contact information. Cookies are not used to view or copy information stored on the visitor’s data terminal equipment. The data collected by the cookies will be sent back to us without personal information so that we can track the trends in our site usage.

The user may, if desired, block the use of cookies in their browser settings, but this may cause the pages to malfunction and is not recommended. For more detailed instructions on deleting cookies, see the instructions in your browser.